What Happens if Libraries Can’t Buy Ebooks?

Clarivate, the company behind ProQuest, dropped a bombshell in the academic publishing world last month when it announced that it will “phase out one-time perpetual purchases of digital collections, print and digital books for libraries.” Instead, institutions will pivot to subscription-based access models. Clarivate justifies this seismic shift by pointing to the need for regular content updates, particularly as AI-enhanced research tools reshape scholarly publishing.

While perpetual-access options for ebooks won’t vanish entirely—they’ll remain available through certain marketplaces like Clarivate’s Rialto platform—this decision drastically curtails traditional purchasing options. More troubling, it signals an acceleration of a broader industry trend toward subscription-only models, raising profound questions about the future of academic scholarship and underscoring libraries’ critical role in ensuring equitable, continuous access to scholarly resources.

The Critical Difference Between Books and Journals

In recent years, some major commercial publishers like Hachette and Penguin Random House have moved from perpetual access to subscription-based access models for ebooks, a shift that to date has primarily impacted public libraries.

This subscription push mirrors the established practice for scholarly journals but presents unique challenges for academic ebooks. Unlike journals, which primarily deliver new findings, academic books represent enduring intellectual investments. A monograph acquired today often remains essential to scholarship decades later, particularly in humanities disciplines like history, literature, philosophy and sociology, where foundational texts retain their relevance across generations.

Financial and Academic Risks

Given academic books’ distinctive value, subscription-only access threatens to undermine teaching and research continuity. Faculty who design courses around specific texts may suddenly find essential works unavailable due to licensing changes. Researchers engaged in long-term projects risk losing access to crucial resources if subscriptions lapse. Though subscription models initially offer lower up-front costs and greater flexibility, the cumulative expenses can become substantial over time, introducing budgetary uncertainty.

Yet subscription models also offer distinct advantages for certain institutions. Programs with rapidly evolving content, especially in STEM fields requiring frequent updates, may benefit from subscription flexibility. Smaller colleges and institutions experiencing enrollment fluctuations or curricular shifts might find subscriptions economically viable due to lower immediate costs. Subscriptions can help institutions avoid large up-front expenditures, manage predictable annual budgets more effectively and ensure continuous access to current scholarly content.

Understanding these potential financial implications becomes crucial, especially as other industries have navigated similar challenges when transitioning to subscription-based models.

Lessons From Other Industries

Higher education can extract valuable insights from similar transitions in software and media streaming sectors. Traditionally, software represented a one-time transaction granting perpetual access, allowing customers indefinite use after an initial investment. The shift to software as a service (SaaS) fundamentally altered this paradigm, providing continuous access through recurring subscriptions. SaaS models initially attracted organizations due to lower up-front costs and greater flexibility to scale services as needed. However, this transition introduced budgetary uncertainty, as ongoing subscription fees can be unpredictable over time.

The media industry’s experience with subscription models offers another cautionary tale. Platforms like Netflix and Spotify initially captivated consumers with affordable, convenient access to vast content libraries. Yet over time, numerous competing services entered the market, fragmenting content distribution. Consumers found themselves juggling multiple subscriptions to maintain comprehensive access, resulting in “subscription fatigue” and significantly increased total costs. This fragmentation not only impacted household budgets but also created complexity in managing multiple services, ultimately diminishing the convenience these platforms initially promised.

Drawing parallels to higher education, subscription-only models could similarly fragment access to academic resources, forcing institutions to maintain multiple subscriptions for comprehensive collections. Over time, this fragmentation could increase administrative complexity and total costs, complicating resource management. Institutions must therefore approach subscription-only models with caution and deliberation.

Open Access as a Strategic Solution

One proactive strategy for addressing subscription challenges involves embracing open access (OA), a model providing free, unrestricted online access to scholarly research. Unlike traditional commercial models dependent on paywalls, OA enables anyone to read, download and distribute content without cost barriers. This dramatically increases research visibility and democratizes knowledge by making it accessible regardless of institutional affiliation or financial capacity.

Institutions can strategically support OA by investing in university presses, institutional repositories and collaborative publishing platforms. Successful examples include the Directory of Open Access Books, Open Book Publishers and the Open Library of Humanities, which have demonstrated sustainable, rigorous academic publishing methods. Redirecting a portion of subscription budgets to these initiatives can build permanent collections while fostering transformative scholarly communication practices.

However, OA models face their own challenges. Financial sustainability concerns emerge because publication costs often fall on authors or institutions, potentially disadvantaging researchers without institutional backing. Moreover, robust infrastructure, consistent funding and effective policy frameworks remain essential to maintaining quality and longevity of OA content.

Moving Forward: A Call to Action

As academic scholarship navigates these transformative currents, institutional leaders must proactively engage with their libraries, publishers and vendors. Delaying action risks fragmented access, escalating costs and compromised academic integrity.

Leaders should urgently prioritize collaborative actions to:

• Develop balanced subscription and perpetual-access models in partnership with publishers and vendors.
• Invest strategically in open-access initiatives while acknowledging and addressing their implementation challenges.
• Strengthen consortia and partnerships to enhance negotiating power, reduce fragmentation and streamline resource management.
• Foster structured communication among faculty, libraries, publishers and vendors to align acquisitions with academic priorities.

The proactive decisions we make today will shape academic scholarship for decades to come, ensuring that vital resources remain accessible, sustainable and equitable for all.